Job Description: Legal Secretary

Summary: The Legal Secretary is responsible for performing clerical and administrative tasks under the supervision of the Litigation Paralegal in the Berlin office. Primary responsibilities will include client/attorney contact via telephone and e-mail including all follow-up contact; scheduling appointments, filing, and preparing/mailing correspondence and any/all related enclosures.

Reporting Relationship: Reports to Litigation Paralegal.

Part Time: 20 hours/week.

Duties and Responsibilities: Performs a wide variety of administrative/clerical functions to support Litigation Department.

  • Scheduling – Coordinates and schedules conference calls, meetings and other related events on the calendar for Litigation Attorney in accordance with instructions; keeps track of calendared events and prepares follow up communications as needed.
  • Copying/Scanning – Prepares copies of all correspondence and related enclosures/attachments to appropriate files. Scans miscellaneous documents as needed and saves the documents to the appropriate matter in PC Law with a strong attention to detail. Prepares copies of trial/deposition exhibits.
  • Filing – Prepares physical file folders for Litigation files; retains, organizes and files hard copies of all documentation in physical files.
  • Communications – Receives and redirects incoming calls to Litigation Department.
  • Other Duties – Performs other litigation support duties as assigned (dependent on trial schedule).

Qualifications & Skills:

  • High school diploma.
  • One or more years of experience working in a professional office environment.
  • Excellent communications skills including correct use of spelling and grammar.
  • Strong organizational skills and attention to detail.
  • Ability to work independently.
  • Demonstrated experience with Microsoft Office applications including Word, Outlook and Excel.